Bylaws

 

The By-Laws

of  the

Oswego  Chapter of  United University Professions

 

Article 1 — Name

The name of this organization shall be the Oswego Chapter of United University Professions, AFL-CIO Local #2190 (hereinafter “Oswego Chapter” and “UUP”)

Article 2 — Purpose

The purpose of the Oswego Chapter shall be to promote the aims of UUP, namely to improve the terms and conditions of employment of those it represents; to promote the principles of unity and collective bargaining in higher education; to advance education in a democracy and democracy in education; to promote the principle of unity and collective bargaining in higher education; to defend the civil, professional and human rights of those it represents; and to monitor SUNY Oswego’s compliance with the Agreement between the State of New York and United University Professions. In addition, it shall be the purpose of the Oswego Chapter to promote academic excellence and to strengthen the college and university community. The Chapter shall organize and support activities associated with its campus responsibilities as a union and shall cooperate with other chapters, UUP and its affiliates, and other appropriate organizations in the furtherance of these objectives.

Article 3 – Membership

Section 3.1 – Classes of Membership

3.1.1 There shall be the following classes of membership in the Oswego Chapter, as defined by the UUP Constitution: Regular Membership; Special Membership, either Retired or Sustaining; Associate Membership; and Honorary Membership.

3.1.2 Regular membership in this Chapter shall be open to employees in the Professional Services Negotiating Unit (08) at the State University of New York, College at Oswego.  Membership in good standing shall be maintained through membership in UUP as specified in the UUP Constitution.

3.1.3 Contingent membership shall extend from September 1 through August 31. Membership in good standing shall be maintained through payment of dues as defined in Article III. Section 4.Dues.b.i. b. of the UUP Constitution and shall be on a continuing basis throughout the membership year.

3.1.4 Rights of all classes of members are defined by the UUP Constitution.

Section 3.2 – Categories of Membership

Membership shall be of either of two categories, “academic” or “professional.”

a.  “Academic” members shall be those persons with academic rank.

  1. “Contingent” academic members shall be those persons appointed to any position which does not prescribe eligibility for continuing appointment.

b.  “Professional” members shall be those persons with professional rank.

  1. “Contingent” professional members shall be those persons appointed to any position which does not prescribe eligibility for permanent appointment.

Article 4 – Meetings of the Membership

Section 4.1 – Authority

The Chapter members shall make the policy of the Chapter at duly constituted meetings or through referenda. The annual budget shall be approved by a majority of votes cast at a Chapter Meeting called for such purpose at least seven (7) days in advance.

Section 4.2 – Chapter Meetings

 4.2.1 There shall be a least two meetings of the Chapter membership each academic year. One meeting shall be in the fall semester and one meeting shall be in the spring semester.

4.2.2 The Chapter President shall call all meetings of the Chapter membership and preside over them. The Chapter President shall send out written announcements of Chapter meetings to all members at least seven (7) days prior to the convening of a meeting. These announcements shall contain the meeting’s agenda, which, however, may be modified at the meeting.

4.2.3 Chapter meetings may also be called by petition of a majority of the Chapter Executive Board or by petition of ten (10) percent of the members of the Chapter.

4.2.4 Minutes of all Chapter meetings shall be sent to all Chapter Executive Board members and be placed on file in the Chapter office and made available to Chapter members upon request.

Section 4.3 – Referenda

The Chapter Executive Board shall initiate referenda by a majority vote of the Board or by petition of at least twenty-five (25) members of the Chapter. A referenda vote shall be conducted by the Chapter Election Committee.

Article 5 – Officers

Section 5.1 – Definition

The elected officers of the Oswego Chapter shall include a President, a Vice President for Academics, a Vice President for Professionals, a Secretary, a Treasurer, an Officer for Contingents, and an Officer for Retirees. Appointed officers shall be:  Affirmative Action Officer, Grievance Officer for Academics, Grievance Officer for Professionals, and Membership Development Officer.

Section 5.2 – Duties

5.2.1 President. The President shall preside over meetings of the Chapter and the Chapter Executive Board; shall be the Chapter’s first delegate to the Delegate Assembly; shall maintain liaison with UUP and other UUP chapters, as necessary; shall appoint chairpersons and members of committees, subject to the approval of the Chapter Executive Board; shall be a non-voting member of all committees except the Chapter Election Committee; shall serve as administrative officer of the Chapter; shall report at least once a year to the Chapter membership; shall supervise any office staff; shall be authorized to sign checks in the absence or incapacity of the Treasurer; shall represent the Chapter to Management, the college community and its environs, and the public; and shall perform other functions and duties usually attributed to the office of president.

5.2.2 Vice President. The Vice Presidents shall be delegates to the Delegate Assembly; shall have as their primary duties the representation of their respective categories of members; and shall be responsible for working with the Membership Development Officer in organizing a Department/Area Representative Structure. In addition, they shall perform other responsibilities and duties assigned by the President, the Chapter Executive Board, and/or the Chapter Membership. In the President’s temporary absence, the Vice President from the alternative membership category shall assume the duties and responsibilities of the President until such time as the President resumes her/his duties and responsibilities. In the event the office of the president becomes vacant, the Vice President from the membership category alternate to the President shall serve as Acting President until the presidency is filled by regular election, should the office become vacant during the second year of the term; or by special election, should the office become vacant during the first year of the term.

5.2.3 Secretary. The Secretary shall ensure that accurate minutes are taken and maintained of all Chapter and Chapter Executive Board meetings; shall maintain all election, recall and referenda ballots for a period of two years from the date of voting; shall maintain an accurate roll of Chapter membership; and shall assist the Chapter President as needed with Chapter correspondence.

5.2.4 Treasurer. The Treasurer shall be bonded and hold Chapter funds in federally-insured bank accounts; shall keep accurate records of all Chapter receipts and disbursements; shall along with the President or, in the absence of the President, the Vice President of alternate membership category, sign all documents; shall withdraw funds from the Chapter bank accounts only under the President’s countersignature; shall report on Chapter finances at each meeting of the Chapter and Chapter Executive Board; shall have all Chapter accounts professionally audited annually and report the auditor’s findings to the Chapter by October 1 of each year; shall prepare an annual financial statement for publication and distribution to the Chapter, the UUP Treasurer, and the UUP Executive Board; shall prepare an annual budget for submission to, and approval by majority vote of the Chapter Executive Board; shall disburse monies for items not in the Chapter’s annual budget only upon approval by majority vote of the Chapter Executive Board.

5.2.5 Officer for Contingents. The Officer for Contingents shall be a delegate to the Delegate Assembly;  shall monitor contingent concerns within the Chapter; shall report to the Chapter, the Chapter Executive Board, and the Chapter President, as appropriate, and shall make recommendations deemed appropriate; shall select and chair a Chapter Contingent Concerns Committee from the Chapter membership, should one be established by the Chapter Executive Board; shall maintain liaison with statewide UUP on contingent concerns.

5.2.6 Affirmative Action Officer. The Affirmative Action Officer shall monitor affirmative action and related concerns within the Chapter; shall report to the Chapter, the Chapter Executive Board, and the Chapter President, as appropriate, and shall make recommendations deemed appropriate; shall select and chair a Chapter Affirmative Action Committee from the Chapter membership should one be established by the Chapter Executive Board; shall maintain liaison with statewide UUP on Affirmative Action matters.

5.2.7 Grievance Officers. There shall be a Grievance Officer for Academics and a Grievance Officer for Professionals. The Grievance Officers shall process, prepare, expedite and monitor all appropriate grievances filed with the Chapter in accordance with the current Agreement between the State of New York and United University Professions; shall advise grievants and process their grievances as required in grievance hearings; shall inform the Chapter membership regularly on the use and function of grievance procedures; shall report to the Chapter and Chapter Executive Board, as appropriate, on grievance matters; shall publish for the Chapter membership annual synopses of grievances processed; shall maintain liaison with statewide UUP on grievance matters.

5.2.8 Membership Development Officer. The Membership Development Officer shall be responsible for recruiting members that are currently agency fee payers and will work with the Vice Presidents to organize a Department/Area Representative Structure to assure that every member is represented.

5.2.9 Officer for Retirees.  The Officer for Retirees shall serve as the liaison to the Chapter Executive Board for retired members and shall attend regional meetings and report to the Chapter Executive Board.

Section 5.3 – Selection

5.3.1 The President, the Vice Presidents, the Secretary, the Treasurer, the Officer for Contingents, and the Officer for Retirees shall be elected by a majority of eligible Chapter members voting in an election for a term of 2 years. If no candidate for an office receives a majority of votes, a runoff election between the top two candidates, or between more than the top two candidates if there is a tie, shall occur. The UUP Elections and Credentials Committee shall conduct officer elections according to the provisions of the UUP Constitution.

5.3.2 The Affirmative Action Officer, Grievance Officers, and the Membership Development Officer shall be nominated by the Chapter President and take office upon approval by a majority vote of the Chapter Executive Board.

Section 5.4 – Terms of Office

5.4.1 Elected officers shall serve for a term of two years or until their successors are elected, and their terms shall begin on June 1 of the calendar year of the election, if the election is held before June 1; or upon election, if the election is held after June 1.

5.4.2 The term of appointed officers shall coincide with the term of the Chapter President.

5.4.3 Two-thirds (2/3) of the Chapter Executive Board or fifteen percent (15%) of the Chapter membership may request a vote regarding the removal of an elected officer from his/her office.

If two-thirds (2/3) of the Chapter membership vote for the removal of an elected Chapter officer, and provided that the total number of those voting represents a majority of the Chapter membership, the officer shall be removed from his/her office.

Article 6 – Chapter Executive Board

Section 6.1 – Definition

The voting members of the Chapter Executive Board shall consist of the Chapter Officers, as defined in Article 5 of these by-laws; delegates to the Delegate Assembly receiving five (5) or more votes in the biennial election; the Chairs of Chapter Standing Committees; the editor of the Chapter newsletter; the immediate past president, for one year following her/his term of office. Chapter members appointed to state-wide UUP committees shall be non-voting members of the Chapter Executive Board, with voice.

Section 6.2 – Duties

The Chapter Executive Board shall conduct Chapter business at regular and special meetings; approve agendas for these meetings; implement policies and actions taken by the Chapter membership; report to the Chapter membership on implementation of Chapter policies and actions; submit an annual report of its actions to the Chapter membership; recommend policies and actions to the Chapter membership; approve and submit an annual budget and provide such financial records to the membership as are appropriate; approve expenditures of the Chapter; authorize extraordinary expenditures which may require modification of the budget; advise the Chapter officers; approve the Chapter President’s nominations to committees and offices by majority vote of its members; propose agendas for and call membership meetings by a majority vote of its members; employ ancillary staff and provide for its support so as to fulfill the purpose of the union; act on behalf of the Chapter membership in matters necessary to accomplish the purposes of the union, in particular in the absence of Chapter policy and during periods of time when Chapter meetings cannot reasonably be convened. The duties of other appointees shall be defined by the Executive Board.

Section 6.3 – Selection and Terms

Filling Vacancies. Officers and delegates shall serve on the Chapter Executive Board for the terms of their offices, as specified in the statewide UUP Constitution. Officers shall not serve in the same elected office for more than four (4) consecutive terms. Should an elected Chapter office become vacant, the Chapter Executive Board may fill it within thirty (30) days either by designating, by majority vote, a person to serve the remainder of the term or by directing that a special election be held. The term of office for those appointed to the Chapter Executive Board by majority vote of the Board shall coincide with the term of office of the current President.

Section 6.4 – Meetings

The Chapter Executive Board shall meet at least monthly during the academic year, and at least once between the close of the spring semester and the beginning of the fall semester. After consultation with the Chapter Executive Board, the Chapter President shall call board meetings and shall send notices and proposed agendas of such meetings to the Chapter membership at least seven  (7)  days prior to the meetings. Chapter Executive Board meetings, except for those in executive session declared by 2/3 of the members of the Board, shall be open to all members of the Chapter.

Special Chapter Executive Board meetings may be called by a petition signed by three (3) Board members or twenty (20) Chapter members. Notices of special meetings need not be in writing but must be given as soon and as widely as possible, along with the reasons for calling such meeting.

Section 6.5 – Quorum

A quorum of the Chapter Executive Board shall be a majority of its voting members.

Section 6.6 – Minutes Distribution

Approved minutes of Chapter Executive Board meetings and notes of Labor-Management meetings shall be published and distributed to the Chapter Executive Board members within  ten (10) working days of the previous Chapter Executive Board meeting. Copies of the approved minutes of Chapter Executive Board meetings and notes of Labor-Management meetings will be posted on the chapter website.

Article 7 – Delegates

Section 7.1 – Definition

7.1.1 The first delegate shall be the Chapter President.

7.1.2 The second delegate shall be the Vice President elected by and from the category alternate to that of the Chapter President.

7.1.3 The third delegate shall be the Vice President elected by and from the same category as the Chapter President if the Chapter is entitled to an additional representative from that category.

7.1.4 The fourth delegate shall be the Officer for Contingents elected by and from the membership. The Officer of Contingents shall be an additional delegate regardless of category.

7.1.5  Additional delegates shall be elected by and from the membership according to the provisions of the UUP Constitution.

Section 7.2 – Duties

Delegates shall, by order of most votes received in a Chapter election, represent the Chapter at the Delegate Assemblies of UUP in accordance with the representational formula set forth in the UUP Constitution.

Section 7.3 – Selection and Terms

Delegates shall be elected in accordance with the UUP Constitution.

Article 8 — Department/Area Representative Structure

Section 8.1 – Definition

The Vice Presidents in consultation with the Membership Development Officer shall develop and coordinate a Department/Area Representative Structure that assures every member is represented.

Section 8.2 – Duties

Department/Area Representatives shall assist in the recruiting of members; assist in the dispersal of information; mobilize the membership for action when necessary; and advise the Executive Board on the needs of the membership.

Article 9 – Committees

Section 9.1 – Standing Committees

Unless otherwise specified, Chapter Standing Committees shall consist of Chapter members nominated by the President, after the President solicits recommendations from the Chapter Executive Board members, and approved by the Chapter Executive Board. The terms of members of standing committees shall expire upon the expiration of the terms of the Chapter Officers. The Standing Committees shall be:

9.1.1 The Labor-Management Committee. The Labor-Management Committee shall consist of the Chapter President, both Vice Presidents, the Officer for Contingents, the Grievance Officers, and the Affirmative Action Officer. The  committee shall be responsible for representing the Chapter at Labor-Management meetings pursuant to the current Agreement between the State of New York and United University Professions. Members of the Chapter Executive Board, Chapter members, and representatives or staff employees of UUP may be added to this group by the Chapter President. In the absence of the Chapter President, the Chapter Vice President from the alternate category shall be responsible for the conduct of the meetings. The Committee shall develop its agenda under the direction of the Chapter Executive Board and shall report to the Board at the first Board meeting following each Labor-Management meeting. The Chapter President shall ensure that summary notes are taken at each Labor-Management meeting and distributed to the members of the Chapter Executive Board.

9.1.2 Chapter Elections Committee. The Chapter Elections Committee shall consist of three persons, and shall include at least one academic and one professional member of the Chapter. The Committee shall be responsible for developing election and referenda procedures and for overseeing and conducting Chapter elections in accordance with the UUP Constitution and where such responsibilities have not been delegated to the UUP Election and Credentials Committee.

Neither candidates for a Chapter office nor members of the Chapter Executive Board may serve on the Chapter Elections Committee. Committee members shall elect a Chairperson and the Chairperson shall be designated “Chapter Election Official.”

9.1.3 Finance Committee. The Finance Committee shall consist of the Chapter Treasurer, ex-officio, one academic and one professional member of the Chapter.

The Finance Committee shall be responsible for drawing up and proposing an annual Chapter budget; shall on a regular basis review expenditures and activities of the Chapter Treasurer; and shall report on a regular basis to the Chapter President and Chapter Executive Board.

9.1.4 Communications Committee. The Communications Committee shall consist of at least the editor of the Chapter newsletter, ex-officio, one academic and one professional member of the Chapter. The Communications Committee shall collect information concerning Chapter and UUP interests. The Committee shall produce and distribute a Chapter newsletter at least once each semester of each academic year.

9.1.5 Affirmative Action Committee. The Affirmative Action Committee shall consist of at least the Affirmative Action Officer, ex-officio, one academic and one professional of the Chapter. The committee shall monitor Affirmative Action concerns within the 08 unit; shall recommend to the Chapter Executive Board actions to implement Affirmative Action goals.

9.1.6 Contingent Concerns Committee. The Contingent Concerns  Committee shall consist of at least the Officer for Contingents, ex-officio, one academic and one professional member of the Chapter. The Committee shall monitor contingent employee concerns within the Chapter; and shall recommend to the Chapter Executive Board actions related to the concerns of the contingent employees of the 08 unit.

9.1.7 Safety and Health Committee. The Safety and Health Committee shall consist of at least three Chapter members, to include a Chapter Vice President, designated by the Chapter President, one academic and one professional member of the Chapter. The committee shall select its own chair; shall monitor the safety and health concerns within the 08 bargaining unit; and shall recommend to the Chapter Executive Board actions regarding the safety and health of the employees of the 08 bargaining unit.

Section 9.2 – Additional Standing Committees

Additional standing committees may be established by amendment of these by-laws.

Section 9.3 – Ad Hoc Committees

Ad Hoc Committees may be created by the Chapter membership or by the Chapter Executive Board, as necessary. Such committees shall be dissolved by the Chapter membership or by the Chapter Executive Board upon completion of their charges or upon the expiration of the Chapter officers’ terms of office.

Article 10 – Elections

Section 10.1 – Chapter Elections

All Chapter elections shall be conducted in accordance with the Constitution and Election Guidelines of UUP, including those to fill vacancies.

Section 10.2 – Chapter Election Dates

Chapter elections, except those held to fill vacancies, shall be held in odd-numbered years for each elective office and be completed no later than May 1, unless extraordinary circumstances prevent meeting this deadline. Terms of office of those elected shall commence on June 1 of the year in which they were elected; persons elected to fill vacancies shall take office at the time of election.

Section 10.3 – Designated Election Official

The Chapter Secretary shall be the Designated Election Official responsible for the conducting of all Chapter elections.

Section 10.4 – Conducting of Elections

The Chapter Election Committee, in conjunction with the Chapter Designated Election Official, shall prepare procedures for the conduct of elections, recalls, and referenda. These procedures shall be approved by a majority vote of the Chapter Executive Board.

Article 11 – Parliamentary Authority

The latest edition of Robert’s Rules of Order, Newly Revised, shall govern the conduct of all meetings of the Chapter, the Chapter Executive Board and its committees where applicable and where they are not in conflict with these Bylaws or the UUP Constitution.

Article 12 – Construction and Severability

Section 12.1

If a provision of these Bylaws is discovered to be null and void because of conflict with an authority which must take precedence, the Executive Board shall have the authority to change the provision to make it confirm to that authority.

Section 12.2

A decision by a competent agency invalidating a clause, phrase, or section of these Bylaws shall not invalidate any other clause, phrase, or section.

Article 13 – Ratification and Amendment

Section 13.1 – Ratification

These Bylaws shall supersede all prior Constitutions and Bylaws of the Oswego Chapter of UUP. They shall go into effect immediately upon being ratified by a majority of the Chapter members voting in a special referendum, provided that these Bylaws shall have been discussed at a Chapter meeting called for such purpose and that the Chapter membership was notified of the proposed Bylaws and of the meeting called for consideration of the Bylaws at least seven (7) days prior to such meeting. Upon ratification, a dated copy of the Bylaws shall be sent to all Chapter members and placed on file in the Chapter office and in the offices of the statewide UUP.

Section 13.2 – Amendment

These Bylaws may be amended by proposing an amendment to the Chapter Executive Board for review.  Such review is to address language and to make format corrections proposed amendment would affect.  Adoption of proposed amendment would occur at any meeting of the Chapter by a two-thirds vote of those present, provided that the Chapter membership has been notified of the proposed amendment at least seven (7) days prior to the meeting called for consideration of the amendment; or by a majority of the votes cast by the Chapter membership in a mail referendum, provided that the proposed amendment shall have been discussed at a Chapter meeting called for such purpose and that the Chapter membership was notified in writing of the proposed amendment and of the meeting called for consideration of the amendment at least seven (7) days prior to such meeting.