IDAP Check List
Individual Development Award Program (IDAP) Announcement
The IDAP committee will have UUP send an email announcement for IDAP submittals and deadline dates for both Fall and Spring semesters. IDAP packets should be sent to UUP, 220 Hewitt Union. Fall IDAP covers July 1st to December 31st and Spring IDAP covers January 1st to June 30th. The maximum amount that can be awarded for each employee under this program is $1,000. Employees are only eligible to be funded for one project or activity per award period. First time applicants will be given a preference over an applicant who received funds in an earlier round of IDAP within the same academic year.
IDAP Categories:
Projects or activities must fall within the following categories:
- basic, applied, or historical research; curriculum or instructional material development;
- workshop, seminar, internship, or course work not covered by Article 46, Program for Tuition Assistance or SUNY tuition waiver;
- conference participation or attendance;
- preparation of material for publication;
- grant proposal development;
- artistic or creative endeavors;
- professional reading or independent study; or
- other work-related professional development projects or activities.
Please submit, in this order, the following items:
- Cover letter, if any
- Application – http://www.nysuup.lmc.state.ny.us/forms/JLMCapplication.pdf - on #11 please write your own brief discription of your activity/project vs using supporting documents only
- Budget Summary – http://www.nysuup.lmc.state.ny.us/forms/JLMCbudgetsummary.pdf “Campus” Funds are funds from your department, “Other Sources” funds from non-dept or IDAP funds, “JLMC Funds” are for funds being requested from IDAP.
- Supporting documents:
- A description of the project or activity, including the type of event, event site and sponsor, and whether or not you are presenting a paper or formally participating (If presenting a paper, the title of the paper and nature of the presentation must be provided).
- A letter of acceptance of the paper, poster, or other proposal (If acceptance is pending, the Committee should be notified of receipt as soon as possible).
- A description of how this project or activity will further the employee’s professional development or otherwise assist in preparing for advancement.
- A brochure, announcement, website conference printout, or other relevant material describing the project or activity (If material is not yet available, information should be sent as soon as possible).
- A list of other grant support for the project or activity
- Receipts, or documentation supporting projected costs such as: MapQuest for mileage, or Expedia for airfare, hotel transportation cost to/from airport, conference information as to whether room and board is included in conference price, or hotel costs if not. If using premium rates include that info. Basically, any funds you are requesting should include documentation of how that expense amount was determined.
- Curriculum Vita
- Additional information may be requested by the Committee
- Keep a copy of your packet information as a backup for yourself
- Contact the UUP Office to verify that your application was received, uup@oswego.edu
UUP office hours are Mon – Fri from 12:00 to 4:00 pm. Should you deliver your IDAP packet after office hours please use the large UUP envelopes that are kept outside the UUP office and slide envelope under the office door. Electronic (uup@oswego.edu) and faxed (x 5458) IDAP packets are acceptable as well. Again, be sure to verify that your packet was received before the deadline.
Award, Non Award Letters & Program Evaluation:
The committee reviews all of the submitted information and award letter goes out via e-mail to each applicant announcing the funds awarded. The letter will include additional information of how to go about collecting the awarded funds through the Accounts Payable office as well as a Project Summary form, which must be returned to UUP office within 30 days following your project/activity.